For HOA Boards &
Property Managers
Managing a waterproofing or repair project across an association isn't the same as hiring a contractor for a single home. There's a board to report to, residents to communicate with, budgets and reserve studies to work within, and — increasingly — SB 326 compliance timelines to hit. This page walks through how we work specifically within that structure, whether you're a self-managed HOA board or a property management company overseeing one or several associations.
How We Work With Boards
and Management Companies
We report to whoever's driving the decision.
Some associations are self-managed, with the board handling vendor communication directly. Others go through a property management company, sometimes with the board weighing in only at key decision points. We adapt to whichever structure your association uses — you tell us who needs to be looped in and how, and we work that way from day one.
We provide documentation built for board decisions, not just a homeowner's invoice.
Every proposal includes a written scope tied to any relevant inspection findings, itemized costs, and a timeline — the kind of documentation a board can review, discuss, and vote on, or that a management company can present at a board meeting on your behalf.
We plan around your budget cycle, not just our schedule.
Reserve funds and special assessments run on their own timelines. If a project needs to be phased around a budget cycle, reserve study update, or board vote, we build the project plan around that reality instead of pushing for a schedule that doesn't fit your association's financial planning.
Multi-Building & Multi-Property Coordination
If you're managing waterproofing across multiple buildings in one association — or multiple associations as a management company — coordination becomes the real challenge, not just the waterproofing itself. Here's how we handle it:
- Phased scheduling so buildings aren't all under construction simultaneously, keeping common areas and resident access manageable throughout
- Consistent documentation across every building or property, so records stay organized whether it's one association or several under your management
- A single point of contact for the whole project, rather than re-explaining scope and status to a new person at each building
- Portfolio-level scheduling for management companies handling several associations, so projects can be sequenced sensibly rather than competing for the same crew and timeline
Resident Communication
Balcony and deck work affects residents directly — noise, access restrictions, and sometimes unit entry for inspection. We provide clear scheduling information your board or management company can pass along to residents in advance, and we coordinate access windows to minimize disruption. You stay the point of contact for your residents; we make sure you have accurate information to give them.
Budgeting & Reserve Study Alignment
Waterproofing and repair costs typically fall under specific reserve study line items, and larger projects — like membrane replacement or building-wide SB 326 remediation — may require a special assessment if reserves don't cover the full scope. We provide detailed, itemized proposals that can be used to:
- Update reserve study projections
- Support a special assessment vote, if needed
- Document capital expenditure for the association's financial records
If phasing a project across budget years makes more sense than a single large expenditure, we'll lay out what that phasing could look like — prioritizing anything structural or safety-related first.
FAQs
Do you work directly with our management company, or only the board?
Either, depending on your association's structure. Many of our projects run through a management company handling day-to-day communication, with the board involved at proposal approval and major decision points. Tell us your setup and we'll work within it.
Can you handle multiple properties for our management company at once?
Yes. We work with property management companies overseeing several associations and can sequence projects across properties based on urgency, budget timing, and scheduling logistics.
What documentation do you provide for board meetings?
Written scope and cost proposals tied to any inspection findings, project timelines, and completion documentation once work is finished — all formatted to be presentable at a board meeting or included in association records.
How far in advance should we bring you in relative to our budget cycle?
As early as possible, especially for larger projects like membrane replacement or multi-building SB 326 remediation. Getting a written estimate in hand before your board finalizes a budget or reserve study update gives you more accurate numbers to work with, rather than budgeting a placeholder figure.